[Version 3.0] How to Run/Generate Payroll In The MySyarikat System

Important Reminder For HR/Admin:


  1. Complete the amount setup on the Employee Salary Table staff

  • Before the HR/Admin run/generate a new Payroll in the MySyarikat system, the HR/Admin needs to complete the setup of the amount on the Employee Salary Table staff first.


  1. Reasons why the HR/Admin needs to setup the amount on the Employee Salary Table staff first before run/generate Payroll:

  • During run/generate Payroll, the MySyarikat system will follow the amount set on the staff's Employee Salary Table


  • Therefore, if the amount on the Employee Salary Table is fixed, after completing the setup of the amount on the Employee Salary Table, the staff can run/generate Payroll as usual


  • If there is a change in the amount of one of the staff, HR/Admin needs to update (update/edit) the amount on the Employee Salary Table of the staff first. HR/Admin can refer to the following tutorial link to update the amount on the Employee Salary Table staff:


  • After updating the amount on the Staff Employee Salary Table, HR/Admin can run/generate Payroll


  1. How to Run/Generate Payroll In The MySyarikat System


After the HR/Admin has completed the amount setup on the Employee Salary Table staff, the HR/Admin can refer to the following steps:

Step 1: Click Payment

Step 2: Click Salary Payroll

Step 3: Click Run Payment


Step 4: In the Payroll Information column, enter the desired year, month, salary payment date & Remarks



Additional note for HR/Admin


i. The Year section can enter the year that HR/Admin wants to run/generate the Payrollii. In the Month section, you can enter the month that HR/Admin wants to run/generate the Payrolliii. The Payment Date section can enter the salary payment date made by the company to the staff bank accountiv. The Remarks section is optional. If there are Remarks, HR/Admin can only enter the Remarks. If not, you can just leave it blank


Step 5: In the Include into Payroll column, you can check Claim Financial, Claim Overtime, Unpaid Leave & Lateness


Additional note for HR/Admin


i. If the HR/Admin side does not want to enter the Financial Claim, Overtime Claim, Unpaid Leave & Lateness requested by the staff in Payroll, the HR/Admin side can just turn off the buttonii. If only one of the information wants to be included in the Payroll, the HR/Admin can turn on the button that wants to be included in the Payroll & off the button that does not want to be included in the Payroll


Step 6: Click Generate Payment


Step 7: Once completed, HR/Admin can proceed to check or update the staff Payroll.


Step 8: After checking or updating the staff Payroll, HR/Admin can proceed to Payroll Approval Approve the Payroll by clicking Submit Payment



Step 9: HR/Admin/Payroll Approval can refer to the following tutorial link for Payroll Approval Approve the Payroll:


  • Approve Payroll In The MySyarikat Website:


https://app.crisp.chat/website/0ee24a46-bbd5-47b9-8a3a-d4ca8cda724a/helpdesk/articles/en/a2d16bed-1bd8-4887-93bf-595ca8624d24/


Step 10: After completing the Approve Payroll process, HR/Admin can proceed to download the Bank File. The HR/Admin can refer to the following tutorial link to download the Bank File:


https://app.crisp.chat/website/0ee24a46-bbd5-47b9-8a3a-d4ca8cda724a/helpdesk/articles/en/d732fe28-c02e-419a-92f6-d96afb6e0596/


Step 11: After downloading the desired Bank File, HR/Admin can proceed to Closed the Payroll. HR/Admin can refer to the following tutorial link for Closed Payroll:


https://app.crisp.chat/website/0ee24a46-bbd5-47b9-8a3a-d4ca8cda724a/helpdesk/articles/en/1623169b-6d8f-44e5-bfa5-fb868bdbce47/


Step 12: Once the Payroll is closed, the MySyarikat system will send all staff payslips into their respective MySyarikat apps

Updated on: 17/03/2025

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