Articles on: [Version 3.0 EN] Payment - Salary Payroll

[Version 3.0 EN] Guide to Setting up the AWOL (Absence Without Leave) Deduction Function in Payroll

Guide to Setting up the AWOL ("Absence Without Leave") Deduction Function in Payroll

This function is provided to enable the system to automatically make salary deductions for staff who are absent from work without recording their clock in/out times (status "Absent" without clock in/out) in "Payroll".

This setting is configured during the "Generate Payroll" or "Run Payment" process.

Section 1: Steps to Activate the AWOL Function

Step 1: Click on the "Payment" menu.
Step 2: Select the "Salary Payroll" sub-menu.
Step 3: Click on the "+ Run Payment" button.

Step 4: Enter the payroll information you want to generate in the "Payroll Information" section.
Step 5: In the "Include Into Payroll" (or Include into Payment) section, activate the "AWOL (Absent Without Leave)" toggle switch.
Step 6: Click on the "Generate Payment" button.

Section 2: Checking the AWOL Activation Status

Step 7: After the payroll has been successfully generated, the "AWOL (Absence Without Leave)" function is now activated for that payroll session.
Step 8: To re-check the status of the included components, click on the exclamation mark (!) icon in the "Payroll Information" section.

Step 9: The activation status of the "AWOL (Absence Without Leave)" function will be displayed with a green button indicator under the "Include in Payment" section.

Section 3: Checking Staff AWOL Deduction Details

Step 10: To check the "AWOL (Absence Without Leave)" calculation on the generated payroll, click on the Eye (View) icon.

Step 11: Next, click on the "Payroll Details" tab.
Step 12: Select one of the staff members you wish to check (for example: LISA AMBER).
Step 13: Click on the Pen ("Edit") icon.

Step 14: The "AWOL (Absent Without Leave)" details will be displayed under the "Deduction" section of that staff member's payroll.
Step 15: To check the current month's absence data taken into account, click on the Gear icon next to the AWOL item.

Step 16: The system will display the deduction amount calculation section along with the "List Application" which details the "Date of absence", "Amount (RM)", and "Total Days" the staff member was status "Absent" during that month.

💡 Note: This calculation is based on the attendance records of the absent staff member as registered in the "Attendance Timesheet Report".

Step 17: Click the "Close" button once you have finished checking.

Step 18: If you wish to view the specific calculation formula used for "AWOL (Absent Without Leave)", click on the Eye ("View") icon.

Updated on: 16/07/2026

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