[Version 3.0 EN] Guide to Setting up the AWOL (Absence Without Leave) Deduction Function in Payroll

Guide to Setting up the AWOL (Absence Without Leave) Deduction Function in Payroll

This function is provided to enable the system to automatically make salary deductions for staff who are absent from work without recording their clock in/out times (status Absent without clock in/out) in Payroll.

Section 1: Steps to Set Up AWOL Function in System Setting

This setting must be configured before performing the Generate Payroll or Run Payment process.

• Step 1: Access System Setting: On the left navigation bar under Administration, click System Setting.
• Step 2: Select Payment Settings: In the Setting list, click Payment.
• Step 3: Enable AWOL Calculation: In the 'Count Absence into Payroll?' section, click the Enable button to allow the system to calculate absences into payroll.
• Step 4: Wage Calculation: Select the applicable salary base for calculation (e.g., Basic Salary).
• Step 5: Choose AWOL Cut-off Type: Select the cut-off calculation type (e.g., Date).
• Step 6: AWOL Cut-off Date: Set the cut-off date for unpaid leave/AWOL processing (e.g., 31 of the Month). Any absences after this date will be included in the next month's payroll cycle.
• Step 7: Click the Save button at the bottom right corner to save changes.

Section 2: Steps to Activate the AWOL Function

This setting is configured during the Generate Payroll or Run Payment process.

• Step 1: Click on the Payment menu.
• Step 2: Select the Salary Payroll sub-menu.
• Step 3: Click on the + Run Payment button.

• Step 4: Enter the payroll information you want to generate in the Payroll Information section.
• Step 5: In the Include Into Payroll (or Include into Payment) section, activate the AWOL (Absent Without Leave) toggle switch.
• Step 6: Click on the Generate Payment button.

Section 2: Checking the AWOL Activation Status

• Step 7: After the payroll has been successfully generated, the AWOL (Absence Without Leave) function is now activated for that payroll session.
• Step 8: To re-check the status of the included components, click on the exclamation mark (!) icon in the Payroll Information section.

Step 9: The activation status of the AWOL (Absence Without Leave) function will be displayed with a green button indicator under the Include in Payment section.

Section 3: Checking Staff AWOL Deduction Details

• Step 10: To check the AWOL (Absence Without Leave) calculation on the generated payroll, click on the Eye (View) icon.

• Step 11: Next, click on the Payroll Details tab.
• Step 12: Select one of the staff members you wish to check (for example: LISA AMBER).
• Step 13: Click on the Pen (Edit) icon.

• Step 14: The AWOL (Absent Without Leave) details will be displayed under the Deduction section of that staff member's payroll.
• Step 15: To check the current month's absence data taken into account, click on the Gear icon next to the AWOL item.

Step 16: The system will display the deduction amount calculation section along with the List Application which details the Date of absence, Amount (RM), and Total Days the staff member was status Absent during that month.

Step 17: Click the Close button once you have finished checking.

Step 18: If you wish to view the specific calculation formula used for AWOL (Absent Without Leave), click on the Eye (View) icon.

Updated on: 12/08/2026