Information regarding Carry Forward leave.

For your information, the system does not allow staff to apply carry forward at this time because the AL 2025 balance has not been finalized until the year 2026. Therefore, if staff wish to apply balance leave 2025 for the following year, you must first generate leave for 2026, and after you generate Future Leave, staff need to update apps to the new version 3.1.4 or the latest in order to apply future leave 2026. Staff must apply under Annual Leave first, and once you have approved, the system will auto calculate the carry forward deduction on 1/1/2026 after the balance carry forward is finalized on 31/12.

How to Generate Future Leave (2026)

• To generate Future Leave (2026), HR/Admin can follow these steps:

Step 1: In the administration section, click System Setting.

Step 2: In the settings section, click Leave.

Step 3: In the leave section, click the Generate button.

• Once generated, the leave will appear under the Future Leave settings.

Step 5: Use the Filter section to filter by Employee, Department, and User Role, then click Apply Filter.

Step 6: A list of users will be displayed. Click the Edit button to update leave.

• The list of leave and leave balances will be displayed in the Edit Future Leave Balance section, including Leave Type, Entitlement, Balance, and Status for updating.

Step 7: Use the Search Leave Type field to find the leave name.

Step 8: Select one leave type, for example Carry Forward Leave.

Step 9: Enter the leave Entitlement.

Step 10: Enter the leave Balance.

Step 11: Set the leave status to enable/disable.

Step 12: After updating, click Save to proceed.

How to Update Future Leave (2026)

• To update Future Leave, the initial screen will show the Generate button. Once the generate process is complete, the button will change to Update.

To update Future Leave, follow these steps:

Step 1: In the administration section, click System Setting.

Step 2: In the settings section, click Leave.

Step 3: In the leave section, click the Update button.

Sync Leave

• The Sync Leave function is used to insert leave added in the system settings into the future leave list. This process must be run again whenever there are additions or changes in the System Setting Leave, so that the staff future leave list is updated correctly.

Step 1: Click the Sync Leave button.

Step 2: Click Sync Now.

Reset Future Leave Balance

• The Reset Future Leave Balance function resets leave settings according to the Entitlement and Balance Leave set in Employee Details > Leave Policy.

Step 1: Click the Reset Future Leave Balance button.

Step 2: Click Confirm.

• The display will show the leave Entitlement in the employee’s Employee Detail > Leave Policy.

Bulk Or Selected User Update

• This function is used when the carried-forward leave entitlement differs for each employee. To update Future Leave in bulk, use the "Update Bulk or Selected Users" feature as follows:

Step 1: In the display, there is a Checked Box for selecting staff names.

Step 2: Tick the Checked Box for the required staff.

Step 3: Then click the Update Future Leave button.

Step 4: In the Leave Type section, select the leave type. Multiple leave types can be selected.

Step 5: Enter the leave Balance.

Step 6: Enter the annual leave Entitlement.

Step 7: Once completed, click Submit.

Updated on: 24/11/2025