Articles on: [Version 3.0 EN] Payment - System Setting

[Version 3.0] How to Setup Payment Setting in MySyarikat Website

This setup function allows you to determine salary calculation methods, currency, and other settings.


  • Payment Setting


    • In this section, HR/Admin can choose a currency other than RM. To change the currency, you can follow the steps below:


    Step 1: Click on System Setting.

    Step 2: Click on Payment, and refer to Payment Setting.

    Step 3: In the Currency section, select the desired currency.

    Step 4: Click on Save.



    • In the HRDF Contribution section, if the company makes HRDF deductions for all staff, you can choose to Enable this setting. If not, you can set it to Disable.


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Refer to Payment Setting.

    Step 4: In the HRDF Contribution section, you can set the button to Enable or Disable.

    Step 5: Click on Save.



    • Here is the display of HRDF Contribution when this setting is enabled:



    • In the Standard Working Hour section, HR/Admin can determine the number of working hours per day for the company:


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Set the number of hours in the Standard Working Hour section.

    Step 4: Click on Save.




  • Payment Approval


    • HR/Admin can determine whether to set one or two levels of approval. If not set, any process for approving Payroll & Payment Voucher will not require an approval process and HR will automatically be set as the approver for Payroll & Payment Voucher.


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Approval Setting section.

    Step 4: Click on Save.




  • Unpaid Leave Setting


    • In this section, HR/Admin can determine how the MySyarikat system calculates staff Unpaid Leave.


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Unpaid Leave section. Update the information related to Unpaid Leave.

    Step 4: Click on Save.



    Brief Explanation of Cut Off Date for Unpaid Leave in MySyarikat System

    Additional Notes for HR/Admin


    • The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
    • The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.


    Example Explanation of Cut Off Date for Unpaid Leave


    31 Days:

    • Unpaid Leave Cut-off Date set to the 31st.
    • Payroll Month: June.
    • Unpaid Leave from 31/5/2024 to 30/6/2024 included in June Payroll.


    30 Days:

    • Unpaid Leave Cut-off Date set to the 31st.
    • Payroll Month: May.
    • Unpaid Leave from 1/5/2024 to 30/5/2024 included in May Payroll.


    28 Days:

    • Unpaid Leave Cut-off Date set to the 31st.
    • Payroll Month: March.
    • Unpaid Leave from 1/3/2024 to 30/3/2024 included in March Payroll.


    Setup Cut Off Date for Unpaid Leave on the 1st:

    • Unpaid Leave Cut-off Date set to the 1st.
    • Payroll Month: April.
    • Unpaid Leave from 1/3/2024 to 31/3/2024 included in April Payroll.



  • Claim Setting


    • In this section, HR/Admin can determine how the MySyarikat system calculates staff Claims:


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Claim section. Update the information related to Claim.

    Step 4: Click on Save.



    Brief Explanation of Cut Off Date for Expenses Claim in MySyarikat System


    Additional Notes for HR/Admin


    • The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Expenses Claim, and Lateness.
    • The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.


    Example Explanation of Cut Off Date for Expenses Claim


    31 Days:

    • Expenses Claim Cut-off Date set to the 31st.
    • Payroll Month: June.
    • Expenses Claim from 31/5/2024 to 30/6/2024 included in June Payroll.


    30 Days:

    • Expenses Claim Cut-off Date set to the 31st.
    • Payroll Month: May.
    • Expenses Claim from 1/5/2024 to 30/5/2024 included in May Payroll.


    28 Days:

    • Expenses Claim Cut-off Date set to the 31st.
    • Payroll Month: March.
    • Expenses Claim from 1/3/2024 to 30/3/2024 included in March Payroll.


    Setup Cut Off Date for Expenses Claim on the 1st:

    • Expenses Claim Cut-off Date set to the 1st.
    • Payroll Month: April.
    • Expenses Claim from 1/3/2024 to 31/3/2024 included in April Payroll.



    I hope this is what you needed! If you have any other requests or need further assistance, feel free to ask. 😊---


  • Overtime Setting


    • In this section, HR/Admin can determine how the MySyarikat system calculates staff Overtime:


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Overtime Setting section. Update the information related to Overtime.

    Step 4: Click on Save.



    Brief Explanation of Cut Off Date for Overtime in MySyarikat System


    Additional Notes for HR/Admin


    • The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
    • The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.


    Example Explanation of Cut Off Date for Overtime


    31 Days:

    • Overtimes Cut-off Date set to the 31st.
    • Payroll Month: June.
    • Overtime from 31/5/2024 to 30/6/2024 included in June Payroll.


    30 Days:

    • Overtime Cut-off Date set to the 31st.
    • Payroll Month: May.
    • Overtime from 1/5/2024 to 30/5/2024 included in May Payroll.


    28 Days:

    • Overtime Cut-off Date set to the 31st.
    • Payroll Month: March.
    • Overtime from 1/3/2024 to 30/3/2024 included in March Payroll.


    Setup Cut Off Date for Overtime on the 1st:

    • Overtime Cut-off Date set to the 1st.
    • Payroll Month: April.
    • Overtime from 1/3/2024 to 31/3/2024 included in April Payroll.



  • Lateness Setting


    • In this section, HR/Admin can set the automatic calculation of Lateness in staff Payroll:


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Lateness Setting section. Update the information related to Lateness.

    Step 4: Click on Save.



    Brief Explanation of Cut Off Date for Lateness in MySyarikat System


    Additional Notes for HR/Admin


    • The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
    • The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.


    Example Explanation of Cut Off Date for Lateness


    31 Days:

    • Lateness Cut-off Date set to the 31st.
    • Payroll Month: June.
    • Lateness from 31/5/2024 to 30/6/2024 included in June Payroll.


    30 Days:

    • Lateness Cut-off Date set to the 31st.
    • Payroll Month: May.
    • Lateness from 1/5/2024 to 30/5/2024 included in May Payroll.


    28 Days:

    • Lateness Cut-off Date set to the 31st.
    • Payroll Month: March.
    • Lateness from 1/3/2024 to 30/3/2024 included in March Payroll.


    Setup Cut Off Date for Lateness on the 1st:

    • Lateness Cut-off Date set to the 1st.
    • Payroll Month: April.
    • Lateness from 1/3/2024 to 31/3/2024 included in April Payroll.



  • Payslip Setting


    • In this section, the MySyarikat system only provides one Payslip template.


    • The MySyarikat system also allows HR/Admin to choose whether to display all information on the Payslip or only selected information.


    Step 1: Click on System Setting.

    Step 2: Click on Payment.

    Step 3: Scroll down to the Payslip Setting section. Update the information related to Payslip.

    Step 4: Click on Save.


    Updated on: 19/03/2025

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