[Version 3.0] Unpaid Leave Automatically In Payroll

The MySyarikat system will help calculate Unpaid Leave used by employees in salary processing. HR/Admin needs to set this function in System Setting > Payment > Unpaid Leave Setting

Any application for Unpaid Leave will continue to be counted in the payroll which will be included in the Deduction section

For Unpaid Leave in Version 2, there are 3 types of calculation that HR/Admin can choose.

Note: From Application is based on Unpaid Leave applied by staff

Note: Fixed & Application is according to the rate that has been set by the HR/Admin & applied staff

Note: Custom is a manual calculation. HR/Admin can enter the value of Unpaid Leave manually

Unpaid Leave Formula In The MySyarikat System

The following is the formula for calculating Unpaid Leave in the MySyarikat system:

Default

Basic salary divided by the number of days in the month (28/30/31) multiplied by the number of days the staff applies for Unpaid Leave

Custom

Basic salary divided by 26 days (according to the number of days set on Unpaid Leave working days in month) multiplied by the number of days staff apply for Unpaid Leave

Unpaid Leave

Setup

For setting Unpaid Leave, HR/Admin can refer to the steps below:

Step 1: Click System Settings

Step 2: Click Payment

Step 3: Count approved Unpaid Leave into Payroll

Step 4: In the Wage Calculation section, HR/Admin can select Basic Salary or Gross Salary

Step 5: Fill in the information in the Unpaid Leave Cut-off Date section

Note: This section is the most important. We recommend that HR/Admin set the Unpaid Leave Cut-off-Date based on the company's payroll cycle. Any setting that does not comply with this setting will be ignoredExample:a) If the amount in the Unpaid Leave Cut-off Date column is entered on the 31st day of the month, for the November payroll, the cycle cut-off date that will be included in the payroll is from 31/10/2023 to 30/11/2023b) For a month that has a total of 30 days such as September, if the amount in the Unpaid Leave Cut-off Date column is entered as 31 days of the month, for the October payroll, the cycle cut off date that will be included in the payroll is from 30/9/2023 to 30/10/2023

Step 6: In the Count Mode section, HR/Admin can select Custom or Default

Note:Default refers to calculation by month & day. Example: The basic salary is divided by the number of days in the month multiplied by the number of days the staff apply for unpaid leaveFor custom calculations, HR/Admin can change to divide by how many days of the month. Example: The basic salary is divided by the required number of days multiplied by the number of days the staff apply for unpaid leave

Step 7: Fill in the information in the Unpaid Leave working days in month section

Step 8: Click Save Changes

Additional Notes for HR/Admin

For the amount of Unpaid Leave to enter the payroll automatically:

Staff need to apply Unpaid Leave first

HR or Approval must approve the Unpaid Leave according to the Unpaid Leave cycle cut off date.

To check the cut off date in the system settings you can follow the steps below:

i. Click System Settings

ii. Click Payment

iii. Click and check on Unpaid Leave Cut-off Date

Example:

a) If the amount in the Unpaid Leave Cut-off Date column is entered on the 31st day of the month, for the November payroll, the cycle cut-off date that will be included in the payroll is from 31/10/2023 to 30/11/2023

b) For a month that has a total of 30 days such as September, if the amount in the Unpaid Leave Cut-off Date column is entered as 31 days of the month, for the October payroll, the cycle cut off date that will be included in the payroll is from 30/9/2023 to 30/10/2023

Payroll is generated after all Unpaid Leave is approved in the Unpaid Leave cut off date cycle

If a new payroll is generated, Unpaid Leave is applied and approved, the amount of the Financial Claim is not included in the payroll

The Unpaid Leave amount needs to be entered manually in the payroll

How to Update the Amount of Unpaid Leave in Staff Payroll

To enter or update the Unpaid Leave amount in the payroll, HR/Admin can refer to the link tutorial below:

(insert link)

Updated on: 17/03/2025

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