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# [Version 3.0 EN] Usage Guide: Earn Leave Calculator

# Usage Guide: Earn Leave Calculator

### **Purpose**

This tool is used to calculate prorated annual leave, rounded monthly based on the joining date and the entitled annual leave.

**Steps to Access the Earn Leave Calculator:**

1. Click on ***System Setting***
2. Click on ***Leave***
3. Under the *Leave Policy* section, select ***Annual Leave***
4. Then click on ***Details***
5. The** *Earn Leave Calculator*** screen will be displayed

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_h97hxr.png)
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# Steps for Usage

### **1. Enter Basic Information**

* ***Annual Leave***: Enter the entitled annual leave (e.g., 20 days)
* ***Joining Month***: Select the month of joining (e.g., January)
* ***Method of Rounding***: Choose the appropriate rounding method
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### **2. Choose Rounding Method**

 There are two rounding categories:

##### **🔹 *Rounding according to Employment Act***

* Round up if the decimal value ≥ 0.49
* Example: 1.67 → 2, 6.68 → 7
* Suitable for compliance with the Employment Act 1955

##### **🔹 *Custom Rounding Options***

| **Option** | **Rounding Effect** |
| ---- |
| **Round to 0** | No rounding. Value remains in decimal form |
| **Round to 0.5** | Rounded to the nearest 0.5. Example: 1.67 → 1.5 |
| **Round to 1** | Rounded to the nearest whole number. Example: 1.67 → 2 |
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**Output Table (Example)**

| **Month** | **Leave (Accrued)** | **Leave (Rounded)** |
| January | 1.67 | 2 |
| February | 3.33 | 3 |
| March | 5.00 | 5 |
| … | … | … |
| December | 20.04 | 20 |

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_tfba9.png)
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### **Usage Tips**

* Use *Employment Act Rounding* for leave that will be entered into the official payroll system
* Use *Custom Rounding* for simulations, audits, or internal reports
* Ensure leave values are rounded before using them in payroll or leave balance calculations