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# [Version 3.0 EN] Pro Rated Leave Setting and Pro Rate Calculator

|| Important notes:

* For setting pro-rated leave (**Pro-rated leave**) it can only be done through the website.
* Make sure the pro-rated button has been activated before employee registration is made in the system.
* Only employees who are newly registered in the system will have their leave automatically pro-rated.

For setting **pro-rated leave** in the employee setting, HR/Admin can refer to the following steps:

**Step 1:** Click **“System Setting”**
**Step 2:** Click **“Leave”**
**Step 3:** In the **Leave Policy** section, there is the **Annual Leave** option, click on **“Details”**, then click **“Update”**.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1xncfay.png)

**Step 4:** Activate the **“Pro-rated”** button

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1tej908.png)

**Step 5:** Click on the (circle checked box) **Daily Entitlement** or **Monthly Entitlement.**

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_dp7b6z.png)

| Info:

* Monthly (Full entitlement): (Total annual leave/12 months) × Number of remaining months
* Daily (Full entitlement): (Number of working days/365 days) × Total Annual Leave

**Step 6:** Click **“Method of rounding”** and choose the **“Method of rounding”** used by the company
**Step 7:** Click **“Save”** once completed.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_12wvd98.png)

**You have completed updating the pro-rated leave in “System setting”**

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/kemaskini-cuti-pro-rata-selesa_1eo5tuw.png)

| Pro-rate leave calculation:

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/prorate-leave-calculation_1l3fx7.png)

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| Pro-Rate Calculator

In addition, MySyarikat has introduced a new function ‘Pro Rate Calculator’ under System Setting > Annual Leave to make pro-rata leave calculation easier.

**Note:** This function is only used for calculation purposes. The value generated will not be automatically entered into the staff’s leave policy.

**Step 1:** Click on the **System Setting** menu.
**Step 2:** In the Setting section, select **Leave**.
**Step 3:** In the Leave Policy section, select Annual Leave and click on **Details**.
**Step 4:** Next, click the **Pro Rate Calculator** button.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_cpkyjl.png)

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1tpyy2o.png)

|| There are three main types of pro-rata settings used for calculating leave entitlement:

**1. Earned Leave (Accumulated Leave)**
Leave is earned each month based on the number of completed working months.

**Formula:**
(Annual Entitlement ÷ 12) × Number of Months Worked

Suitable if you want leave to be earned progressively.

**2. Daily (Full Entitlement)**
Leave entitlement is calculated based on the total working days in a year.

**Formula:**
(Annual Entitlement ÷ 365) × Number of Working Days

More accurate, especially for contract or short-term staff.

**3. Monthly (Full Entitlement)**
Full monthly entitlement is given without taking into account the start date of work in that month.

**Formula:**
(Annual Entitlement ÷ 12) × Remaining Months

Commonly used when the company prefers a simpler monthly calculation.

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|| Method Of Rounding:

Under the Malaysian Employment Act 1955, there is no specific provision that states the rounding method (decimal rounding) for leave. However, in practice, most companies choose to round **up** to the nearest full day when decimals reach **0.5 or more**. For example:

* 11.6667 days → 12 days
* 11.4 days → 11 days

This approach provides fairness and consistency, especially when calculating leave entitlements for new employees or those who are resigning.

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