[Version 3.0 EN] Pro-Rated Leave Setting and Pro-Rate Calculator

• Pro-rated leave settings can only be configured through the website.
• Ensure the pro-rate toggle is activated before registering employees in the system.
• Only employees newly registered in the system will have their leave automatically pro-rated.

To set up pro-rated leave in the employee settings, HR/Admin can follow these steps:

Step 1: Click “System Setting”

Step 2: Click “Leave”

Step 3: Go to the annual leave type (“Annual Leave”) and click “Update”

Step 4: Enable the “Pro-rated” toggle

Step 5: Click “Type of prorate” and select the prorate method used by your company.

• Earned Leave: (Annual Leave ÷ 12 months) × Remaining months
• Daily (Full Entitlement): (Annual Leave ÷ 365 days) × Number of working days
• Monthly (Full Entitlement): (Annual Leave ÷ 12 months) × Remaining months

Step 6: Click “Method of rounding” and select the rounding method used by your company.

Step 7: Click “Save”

You have now successfully updated pro-rated leave settings in the System Setting!

MySyarikat has introduced a new Pro Rate Calculator feature under System Setting > Annual Leave to simplify pro-rated leave calculation.

Note: This tool is for calculation purposes only. The values generated will not be automatically applied to the employee’s leave policy.

Step 1: Click on the System Setting menu

Step 2: Under Settings, select Leave

Step 3: In the Leave Policy section, choose Annual Leave and click Details

Step 4: Then click the Pro Rate Calculator button

1. Earned Leave (Accumulated Leave)

Leave is accrued monthly based on the number of full months worked.

Formula:

(Annual Entitlement ÷ 12) × Number of Months Worked

Best if leave should be earned progressively.

2. Daily (Full Entitlement)

Leave entitlement is calculated based on the total working days in a year.

Formula:

(Annual Entitlement ÷ 365) × Number of Working Days

More accurate for contract or short-term staff.

3. Monthly (Full Entitlement)

Full monthly entitlement is granted regardless of the start date within the month.

Formula:

(Annual Entitlement ÷ 12) × Remaining Months

Commonly used when the company prefers a simple monthly calculation.

Under the Malaysian Employment Act 1955, there is no specific provision for decimal rounding of leave. However, in practice, most companies round up to the nearest full day when the decimal is 0.5 or higher. For example:

• 11.6667 days → 12 days
• 11.4 days → 11 days

This approach ensures fairness and consistency, especially when calculating leave entitlements for new joiners or resigning employees.

Updated on: 12/08/2025