> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.mysyarikat.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# [Version 3.0 EN] How to Set "Letter Generator" in MySyarikat


**Great news! MySyarikat now comes with a new feature called “MySyarikat Letter Generator”.**
This feature allows HR to easily generate official or unofficial letters for employees directly through the MySyarikat system. This function is only available on the MySyarikat website.


## **How to set up “MySyarikat Letter Generator”**

### **Step 1: Log in to the MySyarikat system**

1. Log in to the MySyarikat website
   ![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/o1_d98g4c.png)
2. Click the square icon

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/o2_zftvq6.png)

3. Click **“Settings”** to access the **“Templates”** and **“Letterhead”** sections

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/o3_7f9v5t.png)

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### **Step 2: How to set up “Letterhead”**

1. Click **“Letterhead”** to configure the letterhead
2. Click **“Upload Header”** to upload the letter header
3. Click **“Upload Footer”** to upload the letter footer

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/l1_tl4952.png)
![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/l2_zxev2x.png)

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### **Step 3: How to create “Templates”**

1. Click **“Templates”**
2. Click **“+ New Template”**

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/t1_1iwa49r.png)

3. Click the **Settings** icon if you want to include additional information as shown below (if needed), then enter the required content in the letter
4. Select the required fields, for example: {{employee\_full\_name}}, {{employee\_address}}
5. The selected information will be displayed in the letter

**Note:** The information selected under “Editor Setup” will be automatically generated based on the data registered in the MySyarikat system.
Example: {{employee\_full\_name}}, {{employee\_address}}

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/t2_ihm1a4.png)

6. Once the letter format is completed, click **“Save”**

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/t3_1palzkp.png)

7. To **print** or save as **draft**, click the icon below

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/t4_1mmbhpy.png)

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