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# [Version 3.0 EN] Guide to Setting up the AWOL (Absence Without Leave) Deduction Function in Payroll

### **Guide to Setting up the AWOL (Absence Without Leave) Deduction Function in Payroll**

This function is provided to enable the system to automatically make salary deductions for staff who are absent from work without recording their clock in/out times (status **Absent** without clock in/out) in **Payroll**.

### **Section 1: Steps to Set Up AWOL Function in System Setting**

This setting must be configured before performing the **Generate Payroll** or **Run Payment** process.

* **Step 1:** Access **System Setting**: On the left navigation bar under Administration, click **System Setting**.
* **Step 2:** Select **Payment** Settings: In the Setting list, click **Payment**.
* **Step 3:** Enable **AWOL** Calculation: In the 'Count Absence into Payroll?' section, click the **Enable** button to allow the system to calculate absences into payroll.
* **Step 4: Wage Calculation**: Select the applicable salary base for calculation (e.g., **Basic Salary**).
* **Step 5: Choose AWOL Cut-off Type**: Select the cut-off calculation type (e.g., **Date**).
* **Step 6: AWOL Cut-off Date**: Set the cut-off date for unpaid leave/AWOL processing (e.g., **31 of the Month**). Any absences after this date will be included in the next month's payroll cycle.
* **Step 7:** Click the **Save** button at the bottom right corner to save changes.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1lfzhgm.png)

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### **Section 2: Steps to Activate the AWOL Function**

This setting is configured during the **Generate Payroll** or **Run Payment** process.

* **Step 1:** Click on the **Payment** menu.
* **Step 2:** Select the **Salary Payroll** sub-menu.
* **Step 3:** Click on the **+ Run Payment** button.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1ohsqc2.png)
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* **Step 4:** Enter the payroll information you want to generate in the **Payroll Information** section.
* **Step 5:** In the **Include Into Payroll** (or Include into Payment) section, activate the **AWOL (Absent Without Leave)** toggle switch.
* **Step 6:** Click on the **Generate Payment** button.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_t2vj47.png)
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### **Section 2: Checking the AWOL Activation Status**

* **Step 7:** After the payroll has been successfully generated, the **AWOL (Absence Without Leave)** function is now activated for that payroll session.
* **Step 8:** To re-check the status of the included components, click on the **exclamation mark (!)** icon in the **Payroll Information** section.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1ifm3ie.png)
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**Step 9:** The activation status of the **AWOL (Absence Without Leave)** function will be displayed with a green button indicator under the **Include in Payment** section.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_ya104y.png)
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### **Section 3: Checking Staff AWOL Deduction Details**

* **Step 10:** To check the **AWOL (Absence Without Leave)** calculation on the generated payroll, click on the **Eye** (View) icon.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1nw9rd5.png)
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* **Step 11:** Next, click on the **Payroll Details** tab.
* **Step 12:** Select one of the staff members you wish to check (for example: LISA AMBER).
* **Step 13:** Click on the **Pen** (**Edit**) icon.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_169sog6.png)
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* **Step 14:** The **AWOL (Absent Without Leave)** details will be displayed under the **Deduction** section of that staff member's payroll.
* **Step 15:** To check the current month's absence data taken into account, click on the **Gear** icon next to the AWOL item.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_147n9h3.png)
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**Step 16:** The system will display the deduction amount calculation section along with the **List Application** which details the **Date of absence**, **Amount (RM)**, and **Total Days** the staff member was status **Absent** during that month.

|| 💡 Note: This calculation is based on the attendance records of the absent staff member as registered in the Attendance Timesheet Report.

**Step 17:** Click the **Close** button once you have finished checking.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1cors2p.png)
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**Step 18:** If you wish to view the specific calculation formula used for **AWOL (Absent Without Leave)**, click on the **Eye** (**View**) icon.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1m6xffu.png)
![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/5/bfd54186502de00/image_1db95ru.png)
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